Recruit and Fill a
Position: General
Take me to the Recruit and Fill a Position section of HRMS. 
Help sections available for the Recruit and Fill a Position process:
Start | General | Salary/Funding | Purpose/Functions | Qualifications | Working Conditions | Recruiting | Document Review
Information related to the position's job code, work schedule, work location, and reporting structure is recorded in the Recruit and Fill a Position: General section, which can be accessed from the initial Recruit and Fill a Position section in the Walk-me-through mode and follows that section in the All-in-one mode.
Document summary information and a link that enables you to change your desk/view appear just below the page header. To view a description of the job, the public job posting, or applicant instructions, click the corresponding link.
The Recruit and Fill a Position: General section is divided into the following subsections:
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General Information
- Position Type – The position type is displayed.
- Background Check Account – The departmental funding source that subsidizes the costs of criminal background checks. NOTE: The university requires that criminal background checks be run on all applicants hired for security-sensitive positions. (Click here to view university policy.) The cost of background checks is subsidized by a departmental funding source. When creating an assignment for a security-sensitive position, you must enter an account number so that the background check can be requested. If no account number is entered, the assignment document cannot be processed.
- Job Code/Title – The job code is the four-digit number derived from the job code system and assigned to a specific university job title. The job title is derived from the job code in the Pay Plan.
- FLSA Status – The Fair Labor Standards Act (FLSA) of 1938 applies when an employee is on leave without pay (LWOP) and has FMLA coverage due to a Workers' Compensation Insurance injury. The act also requires that covered non-exempt workers receive overtime pay at 1.5 times the employee's regular pay rate for all hours worked over 40 hours in a seven-day workweek. In addition, employees must be paid at least the federal minimum wage.
- EEO-6 Code – The numeric code assigned to each job title based on the Equal Employment Opportunity Commission (EEOC) job group definitions.
- Hours per week – Total work hours required each week for a position. (See Work week.)
- Benefits Eligible – A position that requires more than 20 hours of work per week and spans more than 134 days makes it eligible for health insurance, paid leave, etc.
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Schedule
- The standard work hours posted in the Work hours section match those you entered on the initial Recruit and Fill Position page. You can change the hours manually, enter flexible hours, or select Shift or Variable.
- The position’s workdays are also displayed, as is the recurring code.
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Position Information
- This section indicates if the position is designated a Position of Special Trust.
- Also displayed are the position's earliest start date, duration, and posting information.
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Location
- Select the position’s location from the drop-down menu. If you select Out of State, HRMS asks you to indicate the state or country (if not the United States) where the position will be located. Use the lookups to select the correct abbreviation.
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Reporting Structure
- The department code, name, and URL are presented, followed by the Reports to position ID. The Reports to incumbent's name, e-mail, and phone number are also provided. If applicable, a secondary Reports to position ID is listed.
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General Position Notes
- If you wish, provide notes related to the position. This information displays at the very top of the job posting.
The Proposed section displays the following attributes of the position:
Click Continue to go to the next section, Recruit and Fill a Position: Salary & Funding.
Click here to return to the initial Recruit and Fill a Position Help page.
Take me to the Recruit and Fill a Position section of HRMS.