Changing an Applicant Selection

An applicant selection can only change when the Recruiting Summary is on the creator desk (which means that the document's creator or a delegate with the same desk/view as the creator may perform this action). If your document is routing when the need to change selected applicants arises, the document must be recalled, revised, and rerouted. To do this:

  1. Go to the Document Review section of the Recruiting Summary.

  2. If you are the document's creator or a delegate with the same desk/view as the creator, select the “REC Recall to my inbox” option from the Document Action drop-down menu.

  3. If you are an approver, select the “RET Return to document creator” option from the Document Action drop-down menu.

  4. The document's creator or any delegates with the same desk/view as the creator can modify the selected applicant and approve the document again.

  5. If the optional assignment/appointment fields were completed in the Recruiting Summary and the document is being recalled or returned from the final approver desk, all corresponding appointments in *DEFINE—regardless of the appointment document's status (created, in process, or final approved)—must be deleted or cancelled before these fields will be available for editing in the Recruiting Summary.

Once a Recruiting Summary has been final approved, it cannot be modified and applicant selections cannot be changed. If a selected applicant rescinds his/her acceptance—and the Recruiting Summary has been final approved—users at The University of Texas at Austin should contact their HR representative. For information specific to other UT campuses, contact the appropriate campus support expert.