Assign an Incumbent: Incumbent
Non-Pooled
University Affiliate
Help sections available for the Assign process for non-pooled university affiliates:
Start | General | Incumbent | Document Review
The Assign an Incumbent: Incumbent section enables you to create a new assignment for a non-pooled university affiliate position. You can access this section by clicking Incumbent in the document navigation on the left side of the page.
Document summary information and a link that enables you to change your desk/view appear just below the page header. To review position attributes, click the View Position Details link for the position ID displayed.
The Assign an Incumbent: Incumbent section is divided as follows:
-
General Information
HRMS will indicate that this is a new assignment.
Click the link to view the Incumbent History.
- Incumbent (EID) – The incumbent's name and EID are displayed. Click the EID to view the incumbent's Employee Profile.
- Assignment Start Date – Enter the assignment start date.
- Assignment End Date – Enter the assignment end date. All university affiliates must have an end date on their assignments. See University Affiliate Requirements by Type (.pdf) for more information.
- Hours Per Week – Total work hours the incumbent is expected to work.
- Contact EID – Identifies the UT employee who administers the university affiliate position.
- Sponsor EID – Identifies the individual who represents and vouches for the university affiliate.
- Academic Level – If applicable, use the drop-down menu to select the university affiliate's academic status.
- External Organization – Identifies the organization with which the university affiliate is a associated.
- Concurrent Assignments – The incumbent's assignments to other positions within one or more departments are listed. Click the listed position ID to go to the corresponding View Position Details page. Click More... to see a additional entries.
Buttons located at the bottom of the section allow you to take these actions:
- Save saves your work and identifies errors and/or warnings on the page.
- Save & Finish saves your current work and directs you to the Document Review page.
Click here to return to the initial Assign an Incumbent Help page.