Employee History

Take me to the Employee History section of HRMS. go button

The Employee History section provides detailed information related to an employee's assignment and appointment history. You can access this HRMS section by selecting the Employee | History tabs on any HRMS header. By default, HRMS displays Assignment information for the employee; a link is provided to access Appointments.

employee history

  1. Enter the employee's UT EID and a fiscal year. HRMS will return data for the corresponding fiscal year period.
  2. Click Go. The following data is displayed:
    • Status – A position has one of the following statuses: Pending, Active, Inactive, Future, Ended (Expired), In Process, or Cancelled. (Click here for more information.)
    • Dates – The employee’s start date for the position listed and, if applicable, the most recent reappointment or end date. Click the link to view the corresponding Incumbent View page.
    • Component – Any of the 10 academic (including UT System) and six health facilities that comprise The University of Texas System. (Click here for more information.)
    • Job data – The employee’s job title and job code.
    • Position ID – The unique six-character alpha-numeric ID number generated when a position is created. Click the position ID to view the corresponding View Position Details page.
    • Position Type – The employee's position type is displayed and links to the corresponding.
    • Department – The university organizational unit that owns the position.

employee history 2

  1. Click the Appointments link to view information related to the employee's present and past positions:
    • The employee's name appears at the top of the table.
    • Status – A position has one of the following statuses: Pending, Active, Inactive, Future, Ended (Expired), or Cancelled. (Click here for more information.)
    • Dates – The employee’s start date for the position listed and, if applicable, the most recent reappointment or end date. Click a linked date to view the corresponding Incumbent View page.
    • Job data – The employee’s job title and job code.
    • Position ID – The unique six-character alpha-numeric ID number generated when a position is created. Click the position ID to view the corresponding View Position Details page.
    • Department – The university organizational unit that owns the position.
    • Component – Any of the 10 academic (including UT System) and six health facilities that comprise The University of Texas System. (Click here for more information.)
    • Percent time – Percent time equals the percentage of an assignment's total hours in relation to a 40-hour work week. (Click here for more information.)
    • Annual Rate – The rate of pay the incumbent is assigned for the dates specified based on either a nine- or 12-month basis.
    • Account – The 10-digit funding source from which the position is paid.
    • Pay – The amount and monthly or hourly rate by which the incumbent's salary is paid.
    • Allocation – The amount of salary reserved to fund a position.

Take me to the Employee History section of HRMS. go button