Salary Update: Start

Take me to the Salary Updatesection of HRMS.

There are three sections of a Salary Update document: Adjust Base Pay, Permanent Additional Pay, and Document Review.

The Salary Update: Adjust Base Pay page is used to enter base pay adjustments for the next fiscal year.

start page

Column headers are sortable. Click the column header once for an ascending list, twice for a descending list.

Name (EID) – links to the Incumbent View page.
Position ID – links to View Position Details page.
Job Title (Job Code) displays the Job Title and Job Code.
HRMS 08/31/20XX Current Rate displays the 8/31 rate in HRMS as of the date of the SUD load.
BUD 09/01/20XX Budgeted Rate displays the budgeted rate from the Budget Update Document (BUD) for budgeted positions.
SUD 09/01/20XX Recommended Rate displays the following:
- For budgeted positions, the BUD information is displayed.
- For nonbudgeted positions, the HRMS information is displayed.
Amount Change displays the amount after base pay changes are saved on the document.
Percent Change displays the percentage after base pay changes are saved on the document.
Actions - edit opens new fields to enter base pay adjustments.

Steps to adjust base pay:

Find the position that needs to be adjusted. Under the Actions column, click edit.
Use the drop-down menu to select a base pay adjustment type. Note: If Equity/Structural Adjustment or Permanent Additional Duties is selected for A&P or Classified positions, the document will route to Human Resource Services prior to approval in order to review the purpose, functions, and qualifications on the position and the required Justification.
Enter the amount or percent change of the base pay adjustment.
Enter information in the General Pay Increase Remarks box if applicable.
To add another pay type to the position, click Add pay type.
Click Save. If an amount was entered for the base pay adjustment, the percent change is calculated programmatically.

Tip: Save after each pay adjustment is added.

Click Save to save work for each item. This action generates a success, warning, or error message for that item.
The Cancel action closes modifiable fields without saving.

The Salary Update: Permanent Additional Pay page is used to make updates to the amount of permanent additional pay.

start page

Steps to change permanent additional pay:

Find the position that needs to be changed. Under the Actions column, click edit.
Under the Amount column, enter the new amount of the permanent additional pay in the SUD 09/01/20XX Recommended Rate field.
Enter information in the General Pay Increase Remarks box if applicable.
Click Save. The amount change and percent change are calculated programmatically.

Tip: Save after each additional pay item is added.

Buttons located at the bottom of the editable section allow you to take these actions:

Click Save to save work for each item. This action generates a success, warning, or error message for that item.
The Cancel action closes the modifiable fields without saving.

The Salary Update: Document Review section displays the positions that will be updated by the document. To add more positions to the document, go to the bottom of the page and in the To add a position to the list, enter the Position ID here field, enter a position ID and click Add Record. Use the lookup tool to find a position ID.

start page

Actions to take on Document Review:

Verify - Click the Verify Document button to conduct an audit review of the document.

Approve - If you are the creator or an approver in the routing sequence, click the Approve Document button to approve and route the document forward.

Use the Select an Action drop-down menu to select one of four actions; a text box appears with corresponding instructions:

Send an information copy (FYI) – This action designates who will receive an information copy of the document by entering a desk and view or up to three mainframe logon IDs or UT EIDs. Click Go to send the information copy.
Approve and route to person (FYA) – This action approves the document and designates where the document will route next by entering a desk and view, mainframe logon ID, or UT EID. Click Go to route the document forward for approval.
Put document on hold/release (HLD) – This action places a document on hold to prevent other users from taking action on the document. The user that places a hold on the document is responsible for routing the document forward or releasing it from hold. HRMS alerts the user to the document's status when you select either option.
Delete this document (DEL) – This action deletes the document entirely and removes it from all related inboxes. This option is only available to the document creator, who must be on the creator desk when deleting the document.
CAUTION: A deleted document cannot be recovered.

The routing history panel, located below the action buttons, displays the following information: when the document was created and by whom, which desk is currently reviewing it, and the department and name of the next reviewer in the routing sequence.

Take me to the Salary Update section of HRMS.