Incumbent View
A&P/Classified/Teacher/Librarian

An incumbent is an individual who has a relationship to a position. When an individual is hired (assigned) to work in a specific position, he or she becomes the incumbent and inherits the attributes of the position. When the incumbent leaves a non-faculty position, the position stays, retains its attributes, and is vacant. Another incumbent can now fill this position.

The Incumbent View for a A&P/Classified/Teacher/Librarian position presents detailed information on the incumbent. This page can be accessed by selecting the Position|Incumbent tabs or by clicking the EID next to the incumbent's name on the View Position Details page, Position Information section.

The Incumbent View page displays the following information. Fields that can be edited display an [edit] link. When you have finished revising information, click [save] to update the information immediately or click [cancel] to restore the information.

• Incumbent Details for [Position Title (Position ID)] identifies the position held by the A&P/Classified/Teacher/Librarian employee. Click the position ID link to go to the corresponding View Position Details page.

• The Incumbent View page displays the following data:
  • Incumbent (EID) – The incumbent's name and electronic identifier are listed. Click the name to go to the corresponding Employee Profile page.
  • Campus – Identifies the UT campus where the incumbent works.
  • Start Date – Date the incumbent was first assigned to the position.
  • End Date – Date on which the assignment is scheduled to terminate, if applicable.
  • Reason – If an end date is given, this field identifies the reason.
  • Pay Type – The monthly or hourly rate by which the incumbent's salary is paid.
  • Hours Per Week (percent time) – Total work hours required each week for the assignment. (Refer to Work week)
  • Workdays – Workdays designated to a position for each work week and inherited by the incumbent.
  • Concurrent Assignments – The assignment of an incumbent to more than one position within one or more departments.

• Compensation

  • Annual Rate – The incumbent's annual salary is displayed.
  • Additional Pay – Any supplemental income is listed. (Click here for more information.)

• Eligibility

  • Insurance Eligible – Indicates whether the incumbent’s assignment comprises at least 20 hours a week, is a minimum of 50% time, and will continue for four and one-half months or longer.
  • Premium Sharing – Indicates whether the student worker is eligible for state and university assistance to help offset insurance costs.
  • Holiday Pay Eligible – Compensation for time worked by an employee during regularly scheduled hours on a date observed as a holiday by the state.
  • Retirement Plan Eligible – Indicates if the student worker’s position meets the criteria (e.g., duration, percent time, job type) for membership in a retirement plan.
  • Retirement Plan – Identifies the retirement plan associated with the incumbent, if applicable.

• Location Information

  • Residency – State and country where the incumbent resides.

  • Actual Work Location – State and country where the position is held.

• Performance Review

  • Rating – The overall rating for the most recent performance review is displayed. Options are 1 - Does not meet expectations, 1.5 - Does not meet some expectations, 2 - Meets expectations, 2.5 - Exceeds in some expectations, or 3 - Exceeds expectations.
  • Date of Review – The date of the most recent review.
  • Reviewer – Name of the individual who performed the review.
  • Date of Next Review – Date of next scheduled review.

• Employment of Close Relatives

  The university’s nepotism policy is intended to prevent conflicts of interest and appearances of favoritism that result from the appointment, reappointment, and/or supervision of an employee by a close relative. No university employee may approve, recommend, or otherwise take action with regard to the appointment, reappointment, promotion, salary or supervision of a close relative as defined by university policy. Employees are required to fully disclose the existence of any relationship that may create a conflict of interest at the time of employment, or that develops at any time during employment. (Click here for more information.)

HRMS Home | Updated May 17, 2016